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30 Minutes Before –30 min
✓
Arrive at the hall
✓
Log into Central Mandarin account on the computer
✓
Start OBS and verify Virtual Camera is on
✓
Open JW Library → open playlist → delete old media → insert songs, videos, and pictures in order → verify all working
✓
Set main screen layout: OBS | Zoom Participants | JW Library
✓
Set up stage tablet
✓
Turn on all 3 TVs
✓
Test all microphones
✓
Check batteries in roving microphones
25 Minutes Before –25 min
✓
Start Zoom and start video for Zoom
✓
Test audio and video of all brothers/sisters presenting parts via Zoom
✓
Turn on Digital Media Sound Player background music
✓
Verify Zoom Attendant is logged into Zoom
✓
Verify mic holders are present; arrange alternates if needed
1 Minute Before –1 min
✓
Shut off background music
✓
Mute all Zoom attendees
✓
Unmute our Zoom (hall side)
✓
Uncheck "Allow participants to unmute themselves" in Zoom settings
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Media & Zoom
✓
Play videos and display pictures as needed (click Transition button on OBS)
✓
Mute and unmute participants for comments
✓
Spotlight any Zoom participant presenting a meeting part
Audio Board
✓
Song volume on audio board: set to 15–20 during songs
✓
OBS volume: song ~10, everything else ~20 (keep out of red)
✓
Shut off unused microphones on the board
✓
Roving mics: keep volume low by default; raise only while actively in use
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After the Meeting
✓
Audio board: turn off audio for computer (including Zoom)
✓
Zoom: shut off video
✓
Close OBS and JW Library
✓
Shut off all 3 TVs
✓
Plug in stage tablet and security monitor tablet to charge
✓
If participants are still on Zoom, make a mature brother or sister the host before closing Zoom
✓
Log off Central Mandarin account on computer
⚠️ Do NOT shut off the computer or audio system — both are always left on.
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Zoom Attendant Duties
✓
Admit participants from the waiting room
✓
Rename participants (e.g. "iPad") to their Chinese/English names when possible
✓
Watch and listen to Zoom continuously for audio/video issues
✓
Notify commenters if they are still muted
✓
Notify AV person of any audio or video issues
✓
Take Zoom attendance